This post was written by Dylan Kohlstadt
In the wake of the pandemic, many companies have changed the way in which they interact with and utilise employees. Gone are the days where all employees needed to live in the close vicinity of the office and show up to work every day; now employees are able to work remotely from their homes or wherever they find themselves. This has numerous benefits for not only the employee, but for the company as well, and technology has come a far way in supporting this with advanced remote functionality and cloud-based collaboration. HR software for companies is no different from any other technology that has evolved to support remote work policies. As HR management is crucial for the successful running of any thriving business, let’s explore the ways in which an intelligent HR software solution can benefit remote work policies and procedures.
Remote work heavily relies on effective communication and collaboration tools to bridge the physical distance between employees. With so many ways to contact and communicate with people, it becomes very useful to have one platform where all work communication relating to HR and general company correspondence is conducted. This eliminates unnecessary and bothersome personal and group chats via phone apps or emails that are difficult to keep track of and reference back to. Allowing for a streamlined communication channel where company processes and procedures can be tracked also eliminates the need for continuous follow-ups and check-ins. Employers and management staff can be assured that important company communication to employees is reliable, efficient, and effective, while employees can be assured that claims and requests are not overlooked or lost in the busyness of paperwork.
As a physical presence in a work office has become unnecessary for the success of a business, so too is the physical presence required for onboarding and training of a new employee. HR software can easily facilitate the entire onboarding process by taking the new employee through a predefined procedure that enables the system to get all the necessary information and documentation required from the new employee in an easy and secure way. HR management can easily ascertain how far the employee has gone through the process and what is still required by looking at the system, rather than manually following up. Employees are able to check company structures, communications, training modules, and company policies and procedures with confidence. Virtual onboarding via an HR software ensures a smooth transition for remote hires and sets the stage for a successful remote work experience.
Maintaining employee engagement and motivation in a remote work environment is not only vital to the wellbeing of the employee, but also in fostering a positive and uplifting company culture. HR software can facilitate virtual team-building activities, employee recognition programs, and surveys to gauge employee satisfaction and collect feedback. By leveraging these tools, HR professionals can create a sense of belonging, boost morale, and ensure that remote employees feel valued and connected to the organization even in spite of physical distance. Team engagement involves taking internal feedback into account to improve employee’s work ethic, mental stability, and emotional attachment to their colleagues and the company’s core values. This fosters a positive change within an organisation and encourages group members to actively participate in decision-making, leading to better work outcomes, innovative strategies for long-term success, a stronger company reputation, and even higher customer satisfaction rates.
HR software is crucial in easily allowing HR professionals to create and manage comprehensive reports for their company. HR managers can access reports on everything from employee leave and department statistics on growth and diversity to survey results from internal communication. Additionally, HR software automates routine administrative tasks such as time-off requests, document management, and performance evaluations, freeing up valuable time for managers to focus on strategic decision-making. By leveraging HR software, managers gain the necessary insights and tools to effectively lead their remote workforce, promoting productivity, engagement, and overall organizational success all while saving on time and effort.
Managing remote employees’ performance and tracking their progress can be challenging without the right tools. HR software offers performance management systems that enable managers to set goals, track performance metrics, and provide feedback to their remote workers. These systems allow for transparent evaluation, regular check-ins, and the alignment of individual goals with the organization’s objectives, fostering productivity and accountability amongst remote employees. HR management can also oversee the specific growth and training of individual employees, and well as the general growth in the company of skills to efficiently organise and manage training and development schemes.
Maintaining data security and ensuring compliance with privacy regulations is crucial, especially when handling sensitive employee information remotely. HR software platforms incorporate robust security measures such as data encryption, two-factor authentication, access controls, and cloud-based functionality to safeguard employee data and important company information. Additionally, these systems provide compliance features that assist HR departments in managing remote work-related legal requirements and documentation. With Payroll integration, HR software makes paying remote employees effortless as well as facilitates the necessary claims that arise with remote working.
As remote working is becoming more and more ingrained in company culture and structures, it is imperative that businesses utilise a comprehensive and customisable HR software such as Yooma HR and Payroll to effectively manage their remote employees. By streamlining important processes, facilitating effective communication, and fostering a sense of community and collaboration, HR software can elevate a business’ success by creating enthusiastic employees and management teams. Having all of your HR processes and information in one cloud-based and secure location gives businesses the peace of mind that all of their processes and procedures are being efficiently handled while giving remote employees the best start and experience possible at the company through effective and enjoyable communication.